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The Permanent Delegation of Denmark to the OECD is looking for a Personal Assistant du the Ambassador

Position:                              Personal Assistant to the Ambassador

Type of employment:       Full time permanent employment on a local contract

Starting date:                     1st of November 2018 or as soon as possible after

Location:                              Permanent Delegation of Denmark to the OECD 
                                               77, Avenue Marceau, 75116 Paris

Deadline for application:  12th of October 2018

The Permanent Delegation of Denmark to the OECD is seeking to recruit a positive, dynamic, multi-skilled and flexible PA to the Ambassador. Candidates must demonstrate a high level of self-motivation and initiative. 

The PA is responsible for the secretary functions in the unit. You are, however, expected to show the flexibility required for an optimal handling of the portfolio of the delegation and thus be ready to contribute to handling tasks outside of your own portfolio.

Main tasks and responsibilities

Secretary tasks
• Managing the Ambassador’s calendar, including organisation and coordination of meetings
• Travel organisation for the Ambassador and the Deputy Permanent Representative
• Preparing programs for official visits and planning the logistics
• Responsible for the delegations web-site and SoMe activities
• Preparation of the official representation
• Coordination of invitations, publications etc…
• Miscellaneous tasks e.g. translations and other secretarial responsibilities.

Administrative tasks
• Handling of various expenses due to travelling and representation
• Coordination of the recruitment of interns and administrative formalities concerning interns
• Coordination of strategic processes as internal surveys and other…
• Updating contact- and mailing lists
• Absence registration
• Purchase
• Replacement in case of absence. This can occasionally take place at the bilateral embassy located in the same building

Required qualifications
• Relevant work experience including a structured mind-set and excellent planning and coordination skills
• Proficient in one of the Scandinavian languages
• Fluent English and French, speaking, reading and writing
• Good IT skills including Microsoft Office
• Ability to work independently and efficiently
• A good team player

We offer
• An exciting, inter-cultural and dynamic work environment with a wide range of diverse tasks.
• The Permanent Delegation of Denmark to the OECD is located in the same building as the Royal Danish Embassy in Paris. Your future colleagues are a mix of posted staff and staff employed on local contracts.

Employment conditions
• The current position is a permanent employment on a local contract based on the relevant French labour law.
• Working hours are 37 hours per week, with some of flexibility in organizing the daily working hours 
• Holiday: 5 weeks of paid holiday per year.
• Salary according to qualifications and relevant experience.

Application and recruitment process
To apply for the position, please send your application to Mrs. Thea Christiansen, Deputy Permanent Representative, no later than 12th of October 2018. Email: pardel@um.dk

The Permanent Delegation of Denmark to the OECD attaches great importance to equal opportunities for all and therefore welcomes applications from all qualified persons regardless of race, sex, religion, age or disability.

The chosen candidate must present a “No Criminal Record” and pass security clearance by the Danish authorities prior to employment.

Questions
For any questions regarding the position, please contact Mrs. Thea Christiansen, Deputy Permanent Representative, at +33 144 31 21 95 or Mrs. Charlotte Bernig, Chief Secretary, at +33 144 31 21 57